A.G.M.

UPTON-BY-CHESTER HORTICULTURAL SOCIETY

Minutes of the Annual General Meeting held on 4th February 2009

Present:  Mrs W Carman, Mrs L Banks, Mr P Carman, Mr D Pendlebury, Mr R Worboys, Mrs E Dunmall, Mr B Cox, Mr W Bergstrand, Mr C McNae, Mr C Hewitt, Mrs L Pearn, Mrs H Gale, Mrs J Elliott, Mr M Elliott, Miss B Begbie, Mrs R Critchly, Mrs L Subramanian, Mr N Subramanian, Mr G Fieldstead and approximately 75 members.

1.  Apologies: Mr J Formstone, Mr P Thompson

2.  Minutes of the last meeting:  these were read out, agreed and signed as a true record. 

3.  Matters Arising:  There were no matters arising.

4.  Chairman’s Report: Mrs Carman reviewed the past year’s meetings, Shows, Plant Sale and trips.  Thanks were expressed to the The President, Nancy Turton, the ‘Tea Ladies’ and to Society members for their support.

5.  Treasurer’s Report: A copy of the balance sheet was circulated.  Thanks were passed to Mr D Hughes for auditing the accounts.  Acceptance of the report was proposed by Miss E Warren and seconded by Mr C McNae and carried unanimously

6.  Election of Chairman:
Mrs Wendy Carman wished to be re-elected to the post.  There were no other nominations from the floor.  Proposed by Mrs McNae and seconded by Mrs I Bentley.  The election was carried unanimously. 

7. Election of President and Officers:  Mrs N Turton (President), Mr R Worboys (Vice-Chairman), Mrs L Banks (Secretary), Mrs H Gale (Minutes Secretary), Mr D Pendlebury (Treasurer), Mrs J Elliott (Membership Secretary) and Mr J Formstone, Mr M Elliott, Mrs E Subramanian and Mrs E Dunmall (Trading Officers) were all willing to be elected.  Mrs L Pearn did not seek re-election as Programme Secretary. These posts were elected as a ‘block vote’. Proposed by Mrs L Pearn and seconded by Mrs I Bentley.  Carried unanimously. 

 

8. Election of Committee:  Mrs L Pearn is standing down and thanks were expressed for the work she had done in producing a programme of speakers and her contribution on the Show Committee.  Mr G Fieldstead was co-opted last year and now wishes to be elected.  Proposed by Mr W Bergstrand and seconded by Mrs L Subramanian.  Carried unanimously.

 9. Election of Auditor: Mr D Hughes was willing to stand as Auditor.  Proposed by  Mr N Subramanian and seconded by  Miss E Warren.  Carried unanimously.

 

10. Members/Any Other Business:  The Chair proposed to the membership a change in Show dates.  Proposed by Mr W Bergstrand and seconded by Mrs L Pearn.  Carried unanimously.  Mrs Turton thanked Mrs Carman on her first year as Chairman

 

There being no other business, the meeting closed at 9.20 p.m..